Project Manager

Catalyst Marketing Agency is a creative agency driven by strategy and known for delighting clients. We exist to jolt your creativity.

The Project Manager will work directly with the Account, Strategy, Creative, and Media teams, plus external resources across all projects to ensure client and new business work is delivered on time and on budget. The Project Manager understands the scope of a client engagement, what work is paid for and what is incremental. The Project Manager may manage multi-channel complex projects that span all media.

As Project Manager, you will focus on collaborating with a talented team, plus managing deliverables from initiation to flawless execution and delivery. You are driven to exceed expectations (client, agency, and your own) and to embrace innovation. You have a proactive approach that is motivated by curiosity and an eagerness to grow and learn.



  • Manage integrated marketing projects through all phases of project lifecycle, acting as internal hub of cross-functional teams
  • Build out project roadmaps and timelines from inception through completion to keep projects on schedule and within budget
  • Understand project objectives and scope, including budgetary and resource considerations
  • Create Catalyst workflow process and ensure adherence to client-specific requirements
  • Uphold standards, mitigate risk, and institute quality control measures
  • Keep team focused on key priorities and deadlines
  • Assemble and share client project status reports on a weekly basis with each account team and lead internal status meetings
  • Thoroughly understand current status of all deliverables and closely monitor progress all the way through to delivery
  • Accurately assess, communicate and manage project risks and issues to respective account team
  • Identify and document scope changes and clearly communicate timing and budget impact
  • Synthesize budgets, timelines, statuses and issues of ongoing projects across all channels
  • Partner closely with account team(s) in a client-facing capacity in support of the relationships they manage
  • Understand agency and client-specific financial requirements–responsible for financial management at project level, including estimate development, approval and revision tracking, cost monitoring, monthly billing, and final reconciliation
  • Responsible for operational and financial relationships with external resources when applicable – negotiations, invoices, POs, etc.
  • Lead weekly allocation meetings and accurately forecast resources needed for the current week as well as subsequent weeks
  • Facilitate file and asset transfer between stakeholders to accomplish project objectives
  • Maintain and organize files with consistent and easy-to-navigate folder structures and naming conventions
  • Apply PM skills to manage new business pitch work as needed



  • 8+ years of experience in a related position
  • Experience working for a small business
  • Experience in marketing project management / production
  • Proactive, able to anticipate project needs and issues and seek opportunities for change
  • Expertise managing integrated communications deliverables including, but not limited to, videos, websites, email campaigns, social media initiatives, content development
  • Able to prioritize and manage multiple concurrent tasks/projects in a fast-paced, deadline-driven environment and deliver quality results
  • Strong understanding of development technologies and quality assurance process
  • Comfortable with project planning tools and concepts such as task dependencies, Gantt charts and other common concepts
  • Exhibits excellent listening skills and communication skills with a can-do attitude
  • Confident and able to take charge of a situation, making order out of chaos
  • Strong conflict resolution skills with the ability to work well with all personality types and multi-discipline teams
  • A strong work ethic with a “get the job done” attitude
  • Relentless attention to detail and exceptionally organized
  • Multi-disciplinary agency experience is a plus
  • Experience with Wrike is a plus
  • Experience with Function Point is a plus


Salary Range

  • $90,000 – $115,000 annual base salary depending on location, and commensurate with experience, skills, education, and/or training.


Catalyst provides

  • Unlimited PTO
  • Medical, dental, and vision insurance
  • Company provided life and AD&D insurance
  • Short term disability
  • 401k plan with automatic 3% company contribution
  • Flexible Spending Account (FSA)
  • Employee referral bonuses